Vendor Info
Vendor Information
We have tried to answer most of the common questions we have been receiving from vendors in the FAQ list which follows.
Vendor Application:
Please right click on application and save the PDF file to your computer. You can then open the file, print it and either fax or mail it in up to 10 days before the event.
This document requires Adobe Acrobat Reader to view and print which comes with most modern online devices. If you do not have the ability to view this document you can CLICK HERE and view/print a image version of this application.
Vendor FAQs
What do I need to do to reserve my space(s)?
“Just call our phone at 937-728-6643 during regular business hours, Monday to Thursday, 9:30 am to 3:30 pm. For fastest service and the most convenience, have your credit card ready when you call.”
Will I be receiving window tag(s) in the mail, to get my vehicle into the grounds?
“No, we will be sending you window STICKERS instead. Please affix the stickers FIRMLY to the OUTSIDE lower corner of your windshield, on the driver’s side.”
When will vendors be allowed to enter the grounds to set up?
“We will open the gate to vendors at noon on Friday.”
When can vendors come in each morning?
“When you are driving your vehicle with your vendor sticker firmly attached to the outside of the windshield, you can come and go at will, 24 hours a day from Friday late afternoon through Sunday. If you are just arriving and do not yet have a space, or do not have your window stickers, the VENDOR OFFICE WILL OPEN AT 11 AM ON FRIDAY, and at 6:30 am on both Saturday and Sunday. You can buy spaces (if available) and pick up your stickers at that time. NOTE: Vendor office will CLOSE Friday and Saturday at 6 pm, and on Sunday at 3 pm.”
What will be the price and size of the vendor spaces?
“For 2023: Midway spaces will be $50 (12x18), South Woods spaces will be $35 (12x18), the Shelter House and New Barn spaces will be $70 (20x10) and the 4H Building and the School Building will be $50 (10x10). The price is per space for the weekend.”
“Yes, but they are very limited. The rate is $35 in the North Field lot (north of the bridge over the little creek). If you are a spectator of the event, the camp fee will admit 2 adults to the show. At this point, the only camping spaces available are located in the new camp grounds in our North parking lot.”
What is the cost of general admission?
“We do finally have a new, signed multi-year contract with the Scioto County fair board. So the good news is that Trade Days will remain in Lucasville for the next several years. The not-as-good news is that the new rate for renting the fairgrounds went up very substantially. Sadly, this has necessitated an increase for gate admission beginning with the April 2022 event. Starting in April 2022, admission for adults will be $7, with kids 12 & under still FREE. Parking on the fairgrounds is still FREE also (limited availability, of course). We do apologize for the inconvenience, but THE only alternative would have been to move the event elsewhere. Also keep in mind that space pricing and admission to our Chillicothe Trade Days events are staying the same.”
Can I pay for my spaces and other expenses by check?
“Yes, as long as we receive that check TWO WEEKS PRIOR to the show. We do not take checks on the week of the show, or during the event (except for payment for FUTURE events).”
Can we sell animals and livestock?
“Yes, of course, as long as you have the legal right to do so here in Ohio, and obey all laws and statutes regarding the care and sale of live animals. The Ohio Department of Agriculture requires that all livestock sellers from outside the state of Ohio must fill out an “Owner-Shipper Statement” (OSS) form for all farm animals brought into Ohio. Exotic animals can only be sold here if it is legal to own, possess, and or sell them here. ALL ANIMALS MUST BE SHELTERED FROM EXCESSIVE HEAT, COLD, WEATHER, ETC, and MUST HAVE ADEQUATE FOOD AND WATER READILY AVAILABLE. We must insist that you treat your live animals with respect and good care at this event. NO SNAKES CAN BE BROUGHT ONTO THE FAIRGROUNDS TO BE CARRIED, SOLD, OR TRADED PER THE SCIOTO COUNTY FAIR BOARD.”
Can we sell weapons at this show?
“Yes, within reason and within legal limits. We rely on the advice and guidance of the Scioto County Sheriff’s Dept. and respect their wishes on this issue. We love gun collecting and interesting knives as much as any other collectors do. Indeed, nothing embodies the spirit of old-time trader markets like a couple of old gentlemen haggling over each other’s old shotguns, etc. But we will insist on sales conditions which are both legal and safe for everyone. Please check back frequently with this site, or call our offices for updates on this important issue.”
Can we bring our golf cart, ATV, or motor scooter to ride around the show?
“No, sorry. There are so many people at an event like this, that we feel it is absolutely necessary to keep attendees on foot. However, mobility scooters and other handicap-specific vehicles will certainly be allowed for people with legitimate needs.”
Do you produce and manage any other big events like “Trade Days?”
“Yes, certainly. We now produce Chillicothe Trade Days at the Ross County Fairgrounds in Chillicothe, Ohio. Dates for 2022 are May 14-15 and October 8-9. And for almost 40 years now we have been running and producing the CARS & PARTS SPRINGFIELD SWAP MEET & CAR SHOW event at the Clark Co Fairgrounds in Springfield. This show happens 4 times per year, and our two biggest events see about 20,000 people in attendance. You can check out all our events online at www.ohioswapmeet.com. (Ask your friends about these shows. They probably attend)”
Can I camp overnight on my space?
“If you can stay within the boundaries of your space, we don’t object. However, the electric bill at any fairgrounds is substantial. So if you will be plugging in to any electric outlet for any purpose at any time during the weekend, you will need to buy an electricity permit for $15, which you will attach to your extension cord. NO OPEN FIRES ARE PERMITTED ON THE GROUND AT ANY TIME. All grilles and/or camp stoves must be operated in a very safe manner which will neither damage the fairgrounds or endanger persons or property. ”